Why should institutions review who is a Campus Security Authority at least once per year?

Institutions should review who qualifies as a Campus Security Authority (CSA) at least once per year to confirm that individuals who have specific responsibilities related to campus safety and security are appropriately identified. A person's role can evolve, and an individual not classified as a CSA in one year could take on relevant responsibilities in the following year, thereby designating them as a CSA. Regularly reviewing this designation ensures that all individuals with the authority to report and respond to safety concerns are recognized and that their contributions to campus safety are counted in compliance with the Clery Act.

This process is vital for maintaining accurate records and ensuring that students, staff, and the institution can rely on reported data reflecting current safety and security dynamics on campus. Regular updates help institutions adapt to changes in personnel, roles, or organizational structure that may affect campus safety oversight and reporting obligations.